Administrative Assistant (Canada Summer Jobs)

Quadra Village Community Centre

QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position.

Job Title:    Administrative Assistant – Summer Support

Reports to: Administrative Coordinator

Role:             Provides human resources and administrative support to the Admin Coordinator (AC), Executive Director (ED), and Program Leads.  Assists in providing a suitable environment for staff, program participants, and community.

Key Duties and Responsibilities:

  • Assists with administrative and clerical functions of the agency, performing a range of duties often involving material of a confidential nature
  • Digitizes administrative records such as personnel files, program funding agreements and reports, memorandums of understanding, archived materials, etc.
  • Maintains an administrative filing system, both electronic and manual, while developing and implementing a document management system through the review and editing of existing documents, as well as identifying and creating required documents
  • Assists AC and Program Leads by compiling information and feedback to develop and
  • complete program specific employee manuals. Existing documents, training materials, and checklists will be used during the compilation process
  • Creates and implements online Onboarding, Orientation, and Training documentation such as Q&As, lessons, safety procedures, and quizzes, in formats which include video, slideshows, and audio content
  • Takes steps to prepare the organization for the 50 Year Open House Celebration of Downtown Blanshard Advisory Committee (DBAC), through the development of a press release, emailing members, creation of a newsletter article highlighting 50 Years of Making a Difference, photo and information gathering from the electronic archives which help reflect the breadth and depth of QVCC programs, and video interviews of key contributors and community members
  • Prepares educational posters for cultural holidays and events
  • Responds to general inquiries, by phone and in person, regarding QVCC, and shares in the physical work of maintaining the Centre
  • Participates to ensure a safe environment; observes potential hazards; remedies and/or reports to the appropriate person
  • Performs other related duties as required by the AC and/or ED


  • Commitment to anti-oppressive, decolonial, and anti-racist practice
  • Ability to work with integrity and respect in a diverse, multi-cultural community centre
  • Demonstrated work experience and abilities in an administrative role, or a combination of training, education, and experience in a related field such as HR or Business Administration
  • Demonstrated skills in general office duties: filing and clerical procedures; skilled typing and document/report preparation and layout; knowledge of personal computer applications
  • Excellent time management skills and the ability to prioritize work
  • Strong organization and problem-solving skills; keen attention to detail
  • Superior oral and written communication skills: excellent interpersonal and collaborative ability
  • Ability to work under pressure of deadlines and with frequent interruptions
  • Computer proficiency, including Word, Excel, and Power Point
  • Experience with web design, computer graphics, and social media
  • Familiar with graphic design programs such as Canva, Visme, or similar
  • Clear criminal record check

Applicants must be eligible for the Canada Summer Jobs program:

  • be between 15 and 30 years of age
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
  • have a valid Social Insurance Number and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulation

Hours of Work & Term:

  • 35 hours per week, Monday through Friday
  • 8-week position from July 8th to August 30th, 2024
  • Ability to work remotely 1-2 days per week, with the rest on-site
  • Schedule built around regular hours of operation, training needs, and community events

Benefits & Remuneration:

  • $21.75 per hour, plus a 6% pay in lieu of vacation
  • Immediate enrollment in the Employee Assistance Program
  • Training & development suitable to position

Vulnerable Sector Criminal Record Check required

Closing Date: June 21st

Please send resume and cover letter to:

Thanks for your interest in working with us!

At Quadra Village Community Centre, we value our dedicated staff team and pride ourselves on being a good organization to work for and making a difference in our community.

To apply for this job please visit