Our client, Coastal Nations Fisheries, is a respected organization within the sustainable agriculture industry currently seeking a standout Administrative Assistant to join their cohesive team. The ideal candidate exemplifies top-tier professionalism, has a high degree of initiative and motivation to fulfill the varied tasks in a multi-faceted role. If you are highly organized, proactive and a dedicated team player who values collaboration and an inclusive work environment, this could be the role for you!

Location:  Vancouver, BC
Expected Salary Range: $55,000 – 62,000 per year

Responsibilities:

• Handle and manage general administrative needs to support the Board and Executive team – including calendar management, scheduling meetings and appointments, screening incoming calls and emails
• Coordinate travel bookings and arrangements for internal staff and Board members
• Prepare expense reports and assist with reimbursement submissions
• Maintain an efficient filing and document management system
• Manage and compile files as needed for internal and external meetings and records
• Attend meetings, prepare and distribute agendas and minutes to respective parties
• Prepare reports, documents, and presentations, including handling of confidential correspondence
• Organize planning logistics for events, meetings and workshops – inclusive of space bookings, catering, and related details
• Liaise with vendors to ensure office inventory stock levels are maintained
• Ensure main office areas and meeting rooms are clean and organized
• Additional related tasks and projects, as required
• Requirements:
• Diploma in Business Administration or related field of study
  Minimum 3 years’ experience in a corporate office administrative role
  Proficient with MS Office Suite and comfortable with technology
• Excellent verbal and interpersonal skills with the ability to build and maintain professional relationships
• Strong attention to detail and accuracy
• Exemplary organizational and time management abilities
• Highly adaptable and able to expertly manage changing task priorities in a day
• Possess a proactive, positive, and collaborative approach
• Maintain the highest level of discretion with handling confidential details
• Able to travel within B.C. and Canada, on occasion