Team Assistant, Guardianship & Permanency Planning

Website Surrounded by Cedar Child & Family Services

Who We Are:  Located on the traditional territories of the Lək̓ʷəŋən People, Surrounded by Cedar Child & Family Services’ (SCCFS) vision is to support the empowerment of the urban Indigenous community to continue the reclamation of traditional systems of caring for and protecting children so no child or youth will be placed into care.  As an urban Indigenous Child and Family Services Agency (ICFSA), SCCFS is committed to providing child and family services strongly rooted in Indigenous cultural values and world views while ensuring urban Indigenous children and youth grow up connected to family, community, and culture.

Surrounded by Cedar receives its delegation through the Provincial Director of Child Welfare, who gives the agency the authority to undertake administration of parts of the Child, Family and Community Service Act (CFCSA).  Under its current delegation agreement, Surrounded by Cedar administers C3 (Family Services) & C4 services (Guardianship).

SCCFS strives to be a culturally safe employer, with a keen focus on Indigenous recruitment and retention.  While working at the agency, employees will be involved in various cultural knowledge sharing opportunities, activities, and ceremonies, while being actively engaged in urban Indigenous community events.

The Opportunity:  Join a team that values your contributions and allows you to grow your career while utilizing your unique skills, creativity, and passion for making a meaningful difference in the lives of urban Indigenous children, youth, and families.  In the role as Guardianship & Permanency Planning Team Assistant, you will have the opportunity to:

  • Offer various levels of administrative support to our delegated teams while providing a welcoming environment for urban Indigenous children, youth, young adults, and families.
  • Utilize various information management systems including the Ministry Information Systems (MIS), Integrated Case Management (ICM), Resource and Payments System (RAP), JONAS, and Enterprise Document Management System (EDRMS).
  • Use your organizational skills to maintain accurate and up-to-date electronic and physical filing systems.
  • Enter payments and support staff with travel bookings, including accommodations and transportation.
  • Participate as part of the agency’s administrative team.

What You Will Bring to the Role: 

  • Secondary school graduation or equivalent.
  • Post-secondary Office Administration Certificate or equivalent would be an asset.
  • Knowledge of standard office procedures and at least 2 years’ experience providing administrative services for an organization.
  • Experience using ICM, MIS, RAP, and/or JONAS systems would be considered an asset.
  • Experience with records management including electronic filing systems that contain confidential and sensitive information.
  • Satisfactory Criminal Record Check.

What We Have to Offer:

  • Competitive wages.
  • A healthy working environment rooted in Indigenous ways of knowing and being.
  • Flexible work schedules and leave opportunities that promote work/life/family balance.
  • Professional development and learning opportunities to enhance your skills.
  • Opportunities to participate in various agency activities, committees, and cultural events.

Apply Now!  Visit for more information about this position, the agency and to view the full job description. 

Wage:  $49,464.27-$55,838.67 annually, depending on experience.

Preference will be given to qualified applicants who self-identify as First Nations, Métis, or Inuit as per Section 41 of the BC Human Rights Code.

Deadline to Apply: Friday March 31, 2023, at 11:59pm

Along with your resume, please submit a cover letter outlining why you are interested in this opportunity, what specific skills and experience you will bring, and how your qualifications will make you successful in this role.

Apply online, or submit your resume and cover letter by email to:
Maren Gray, Executive Assistant

We thank you for your interest in this position.  Only those selected for an interview will be contacted. An eligibility list may be established.

To apply for this job please visit