Office Manager, Family Services

Website Surrounded by Cedar Child & Family Services

Surrounded by Cedar Child & Family Services is seeking a full-time, permanent Office Manager to support the expansion of our C3 Voluntary Services and team at our new, 2nd location near downtown Victoria.

Who We Are:  Located on the traditional territories of the Lkwungen People, Surrounded by Cedar Child & Family Services’ (SCCFS) vision is to support the empowerment of the urban Indigenous community to continue the reclamation of traditional systems of caring for and protecting children so no child or youth will be placed into care.  As an urban Delegated Indigenous Agency, SCCFS is committed to providing child and family services strongly rooted in Indigenous cultural values and world views while ensuring urban Indigenous children and youth grow up connected to family, community, and culture.

Surrounded by Cedar receives its delegation through the Provincial Director of Child Welfare, who gives the agency the authority to undertake administration of parts of the Child, Family and Community Service Act (CFCSA).  Under its current delegation agreement, Surrounded by Cedar administers C3 (Family Services) & C4 services (Guardianship).

SCCFS strives to be a culturally safe employer, with a keen focus on Indigenous recruitment and retention.  While working at the agency, employees will be involved in various cultural knowledge sharing opportunities, activities, and ceremonies, while being actively engaged in urban Indigenous community events.

The Opportunity:  Join a team that values your contributions and allows you to grow your career while utilizing your unique skills, creativity and passion for making a meaningful difference in the lives of urban Indigenous children, youth and families.  In the role as Office Manager (Family Services), you will have the opportunity to:

  • Supervise a strong and dynamic Administrative Team
  • Support the overall functioning of our 2nd location and the work of our Family Services Team
  • Coordinate the IT and communication needs of this new and growing team
  • Oversee the management of Family Service records and documentation
  • Participate as part of the agency’s Leadership Team

What You Will Bring to the Role: 

  • Grade 12 education or equivalent.
  • At least 2 years’ supervisory experience, including managing human resource processes.
  • Knowledge of standard office procedures and experience in providing administrative services for an organization, including records management.
  • Experience using ICM, MIS, and RAP systems will be considered an asset.
  • Experience supporting users with basic level computer and general technology support.
  • Current B.C. Class 5 Driver’s license, satisfactory driver’s abstract, adequate vehicle insurance including business coverage and access to a safe reliable vehicle.
  • Satisfactory Criminal Record Check.

What We Have to Offer:

  • Competitive wages, comprehensive benefits and a matched RRSP contribution plan
  • A healthy working environment rooted in Indigenous ways of knowing and being.
  • Flexible work schedules and leave opportunities that promote work/life/family balance.
  • Physical wellness funds to support your overall well-being.
  • Professional development and learning opportunities to enhance your skills.

Apply Now!  Visit for more information about this position, the agency and to view the full job description. 

Preference will be given to qualified applicants who self-identify as First Nations, Métis, or Inuit as per Section 41 of the BC Human Rights Code.

Deadline to Apply: Thursday, March 16, 2023, at 11:59pm

Along with your resume, please submit a cover letter outlining why you are interested in this opportunity, what specific skills and experience you will bring, and how your qualifications will make you successful in this role.

Apply online, or submit your resume and cover letter by email to:
Maren Gray, Executive Assistant

We thank you for your interest in this position.  Only those selected for an interview will be contacted. An eligibility list may be established.

To apply for this job please visit