Grants and Impact Coordinator

  • Full Time
  • Victoria

Website Power To Be Adventure Therapy Society

Power To Be is a non-profit organization that creates access to

Reporting to the Head of Grants and Impact, this dynamic role works closely with both the Fundraising and Program teams. Our next Grants and Impact Coordinator will be responsible for collecting and sharing out the story of Power To Be and our impact.

Our ideal candidate will be comfortable working with people of all abilities, and will demonstrate a commitment to the organizational mission and vision in their daily interactions because they will occasionally support program facilitation. This person will be excited by the opportunity to be an interdepartmental staff member and work closely with others to ensure there is alignment between fundraising, program and communications.

All applicants requiring an accommodation can reach out directly to our Director of People & Culture, Sharde Long at to ensure accessibility of the application and hiring process.


Grant Coordination

Responsible for coordinating all aspects of the grants program.
Assist in identifying and researching new grant opportunities, funders and foundation/government prospects.
Prepare and update necessary supporting documents for grant applications; compile application packages to include required documentation.
Draft, edit, track, and produce grant proposals as per their guidelines and deadlines.
Write letters of inquiry, grant proposals, interim and final reports.
Track proposal and report deadlines and deliverables.
Work closely with the program and finance team to identify grant requirements.
Support building the corporate and foundation pipeline through prospecting, research and inquiries.
Facilitate informed decision-making and quality improvement through the collection and reporting of information, while assisting with compliance reporting requirements.
Maintain brand standards when communicating with stakeholders.

Impact Coordination

Lead the coordination and collection of evaluation data, including facilitating evaluation sessions within programs.
Coordinate and manage evaluation data, including data entry and analysis.
Assist staff and/or train staff on effectively using evaluation systems, processes and tools.
Through the collection and analysis of data, the successful candidate will contribute to PTB’s ability to optimize program and service delivery.
Support evaluation procedures and paperwork; ensuring ethical guidelines, participant protection, privacy protection, risk management and other related policies and procedures are always followed.
Set up systems for evaluation and tracking processes.
Provide guidance and support to program team with progress reports, external and internal communications, program evaluation and tracking.
Work collaboratively with marketing, fundraising, and program teams to ensure impact is collected and reported accurately and consistently for a variety of audiences and stakeholders.

Provide administrative and operational support to the Fundraising team, this includes data entry and organizational reporting.
Support the input and maintenance of data in Salesforce CRM.
Support the input and maintenance of data in the MAxQda Evaluation Software
Coordinate tracking grant deliverables.
Coordinate and write Quarterly Evaluation reports and present to the different departments
Support the development of the annual grants calendar and quarterly evaluation calendar.
Provide support to the creation and maintenance of administrative, logistics and facilities systems and procedures.
Perform other related duties, as required.

Knowledge, Skills and Abilities

Strong written and oral communication.
Ability to prioritize and address emergent tasks.
Desire to work collaboratively across teams and take direction from more than one person.
Reliable writing, editing and proofreading abilities to ensure the submission of professional quality proposals and reports.
Ability to easily change writing styles to fit the audience and voice of the piece.
Strong administrative, analytical, and problem-solving ability.
Knowledge of the requirements and best practices related to producing written communications.
Knowledge of research and evaluation standards of practice, and using coding and analysis software.
Comprehensive understanding of confidentiality as it relates to financial stewardship.
Demonstrated skills in interview style of data collection.

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