Executive Assistant

Website NIȽTU,O Child and Family Services Society

NIȽTU,O Child and Family Services Society supports commitments of Indigenous families in self-determination and decision- making processes over their own families and children. Our staff are committed to ensuring the safety of children, strengthening family relations, and enhancing the well-being of members of the South Vancouver Island First Nations communities.

NIȽTU,O provides a full health and dental benefits package, Public Service Pension Plan, and a company paid cell phone. If you are looking for an opportunity to contribute to the life of Indigenous children, come join the NIȽTU,O family!


The Executive Assistant at NIȽTU,O will act as the right hand person to the Executive Director. A summary of duties include the following:

  • Full range of administrative support to the Executive Director (and in turn full administrative support to the Board of Directors as well)
  • Oversee all incoming and outgoing communications to keep Executive Director (ED) organized including emails, phone messages, reports, and internal correspondence
  • Type/draft confidential letters, correspondence and staff memos as requested by ED, Management and/or Board of Directors
  • Keep ED’s calendar updated, including adding events, rescheduling appointments, and providing daily briefings of meetings
  • Coordinate all external community meetings and attend as requested
  • Maintain a solid understanding of the Agency’s financial status in relations to the overall budget, program areas, and deliverables attached to funding
  • Maintain a solid understanding of Executive Projects as they arise, including contract management and coordination of deliverables
  • Develop and maintain links with external community resources that include Chiefs, Band Administration staff, Band Social Workers, Youth Program Worker/Coordinator, Schools, Health, etc.
  • Lead the coordination of the development and communication update to NIȽTU,O website, social media platforms, newsletters, reports to communities, and other forms of external communication coordination to keep On Reserve Communities and their members informed of the NIȽTU,O funded and supported programs and activities
  • Coordinate the development of Communications including notices, invitations, submissions for Band Newsletters, website, social media, AGM Packages, and other communications materials


Our ideal candidate will also possess the following:

  • Minimum of 2 years working in a similar position, ideally with Indigenous leadership and community considered a strong asset
  • A strong understanding of file administration and the need for accurate up to date files
  • Computer proficiency on Microsoft Office, Adobe, or ability to understand and use various computer software
  • Proficiency with a wide range of office and communication equipment and tools
  • Ability to write detailed reports, draft and edit and format letters, documents, agendas
  • Knowledge and appreciation of the seven Coast Salish communities we provide services to, and the culture, language and teachings.
  • Knowledge of and sensitivity to the shared context of colonization and the implications for Indigenous children, youth, families and communities;
  • Well-developed interpersonal skills and effective communication skills;
  • Strong organizational and time management skills;
  • Ability to orient, train and provide leadership and consultative support to staff;
  • Ability to handle crisis and crisis intervention;
  • Ability to communicate professionally both orally and in writing;
  • You will require a clean Criminal Record Check.
  • Full vaccination required as per NIȽTU,O COVID-19 Policy.

* Pursuant to Section 41 of the BC Human Rights Code, preference may be given to qualified applicants of Indigenous ancestry. *

For more information about us, please visit: www.niltuo.ca

Please note that only those applicants shortlisted will be contacted. If you do not hear from us about this position, please accept our sincere appreciation for your interest in working at NIȽTU,O!


  • Open Until Filled
  • Please send in your application along with a cover letter and your resume as one document.
  • Please include “self-identified” if you are voluntarily self identify as Indigenous.


  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking

Salary: Compensation Commensurate with Experience.

Job Types: Full-time, Permanent

Schedule: Monday to Friday

Application question(s):

  • Are you legally eligible to work in Canada?
  • Are you fully vaccinated for COVID-19? You are considered fully vaccinated if you have the full primary series of a COVID 19 vaccine authorized by Health Canada
  • Describe any work or lived experience you have with Indigenous populations?
  • Have you submitted a cover letter along with your application?

Licence/Certification: Driver’s license with no restrictions (preferred)

To apply for this job please visit ca.indeed.com.