Executive Assistant

Website NIȽTU,O Child and Family Services Society

NIȽ TU,O Child and Family Services Society supports commitments of Indigenous families in self-determination and decision- making processes over their own families and children. Our staff are committed to ensuring the safety of children, strengthening family relations, and enhancing the well-being of members of the South Vancouver Island First Nations communities.

NIȽ TU,O is continually searching for progressive and innovative ways to serve the community better. We strive to help families and children in a respectful, professional, caring, and culturally relevant manner. As such our dedicated team places a high value on our honesty, integrity, and consistency.

The Executive Assistant at NIȽ TU,O will act as the right hand person to the Executive Director. A summary of duties include the following:

  • Full range of administrative support to the Executive Director (and in turn full administrative support to the Board of Directors as well)
  • Oversee all incoming and outgoing communications to keep Executive Director (ED) organized including emails, phone messages, reports, and internal correspondence
  • Type/draft confidential letters, correspondence and staff memos as requested by ED, Management and/or Board of Directors
  • Keep ED’s calendar updated, including adding events, rescheduling appointments, and providing daily briefings of meetings
  • Coordinate all external community meetings and attend as requested
  • Maintain a solid understanding of the Agency’s financial status in relations to the overall budget, program areas, and deliverables attached to funding
  • Maintain a solid understanding of Executive Projects as they arise, including contract management and coordination of deliverables
  • Develop and maintain links with external community resources that include Chiefs, Band Administration staff, Band Social Workers, Youth Program Worker/Coordinator, Schools, Health, etc.
  • Lead the coordination of the development and communication update to NIȽ TU,O website, social media platforms, newsletters, reports to communities, and other forms of external communication coordination to keep On Reserve Communities and their members informed of the NIȽ TU,O funded and supported programs and activities
  • Coordinate the development of Communications including notices, invitations, submissions for Band Newsletters, website, social media, AGM Packages, and other communications materials

 

Our ideal candidate will also possess the following:

· Minimum of 2 years working in a similar position, ideally with Indigenous leadership and community considered a strong asset

· A strong understanding of file administration and the need for accurate up to date files

· Computer proficiency on Microsoft Office, Adobe, or ability to understand and use various computer software

· Proficiency with a wide range of office and communication equipment and tools

· Ability to write detailed reports, draft and edit and format letters, documents, agendas

· Knowledge and appreciation of the seven Coast Salish communities we provide services to, and the culture, language and teachings.

· Knowledge of and sensitivity to the shared context of colonization and the implications for Indigenous children, youth, families and communities;

· Well-developed interpersonal skills and effective communication skills;

· Strong organizational and time management skills;

· Ability to orient, train and provide leadership and consultative support to staff;

· Ability to handle crisis and crisis intervention;

· Ability to communicate professionally both orally and in writing;

  • You will require a clean Criminal Record Check.
  • Full vaccination required as per NIȽTU,O COVID-19 Policy.

 

Benefits:

  • Extended health and dental benefits (premium paid by the agency)
  • PSPP Pension Plan
  • Three weeks of vacation on joining that increases with length of service
    Salary

 

Compensation Commensurate with Experience.

 

Please include a cover letter with your application.

Preference will be given to applicants of Indigenous ancestry as per Section 41 of the BC Human Rights Code. Please include “self-identified” if you are voluntarily identifying yourself as a First Nation, Metis, or Inuk (Inuit).

 

Job Type:

  • Full-time, Permanent

Schedule:

  • Monday to Friday

Application question(s):

  • Are you legally eligible to work in Canada?
  • How many years of experience do you have working in Indigenous organizations or communities (or include lived experience if applicable)?
  • Have you included a cover letter with your application?

Licence/Certification:

  • Driver’s license (required)

Hiring Insights:

  • Hiring 1 candidate for this role

 

Click here to apply.

 

To apply for this job please visit ca.indeed.com.