Chief of Staff

Native Women's' Association of Canada

About Native Women’s Association of Canada
The Native Women’s Association of Canada (NWAC) is a national Indigenous organization representing the political voices of Indigenous Women, Girls, Two-Spirit, Transgender, and Gender-Diverse+ (WG2STGD+) People in Canada. NWAC is inclusive of First Nations – on- and off-reserve, status, non-status, and disenfranchised – Inuit, and Métis. An aggregate of Indigenous women’s organizations from across the country, NWAC was founded on a collective goal to enhance, promote, and foster social, economic, cultural, and political well-being of Indigenous WG2STGD+ People in their respective communities and Canadian societies.

Since 1974, NWAC has established strong and lasting governance structures, decision-making processes, financial policies and procedures, and networks, to achieve its overall mission, vision, and goals. Today, NWAC engages in national and international advocacy aimed at legislative and policy reforms to promote equality for Indigenous WG2STGD+ and LGBTQQAI+ People. Through advocacy, policy, and legislative analysis, NWAC works to preserve Indigenous culture and advance the well-being of all Indigenous WG2STGD+ People, as well as their families and communities.

NWAC works on a variety of issues, including employment, labour and business, health, violence prevention and safety, justice and human rights, environment, early learning childcare, and international affairs.

About The Chief of Staff
Reporting to the Chief Executive Officer (CEO), the Chief of Staff is responsible for ensuring comprehensive organizational and administrative support to the CEO. The Chief of Staff will oversee the Executive Assistant to the CEO to ensure the day-to-day administrative tasks are managed and carried out. This position is responsible for managing the goals, policies, and procedures for the organization to operate more efficiently and in alignment with its vision. The Chief of Staff is also responsible for building and maintaining excellent working relationships with all stakeholders, including all NWAC executives.

The Chief of Staff works directly with the CEO, the Executive Assistant, and leaders of other departments and requires an organized, thoughtful, and creative communicator who can work effectively in a fast-paced environment. The work of this position is a critical factor in the overall performance of NWAC. This exciting opportunity will make a difference in the lives of Indigenous women in Canada and around the world.

Key Leadership Accountabilities
General Responsibilities

  • Provide leadership and overall management of all administrative functions for the CEO, oversee workflow, troubleshoot, and provide assistance where required
  • Research, prioritize, and follow up on high-level incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature and determine an appropriate course of action, referral, or response
  • Analyze and prioritize incoming and outgoing briefs, memoranda, submissions, and reports and prepare and present to the CEO for review and approval
  • Oversee preparation of meeting agendas and briefings, maintain meeting notes, and arrange for implementation of action items and motions of the Board of Directors
  • Liaise with internal departments and other organizations and associations on behalf of the CEO
  • Draft and review the outgoing correspondence and short reports for accuracy and in accordance with the instructions provided
  • Work closely with the CEO and Executive Assistant to keep them well-informed of upcoming commitments and responsibilities and follow up appropriately
  • Ensure the Executive Assistant provides exceptional administrative support to alleviate the CEO of routine administrative details, including review of incoming correspondence; compilation of reports; sending meeting invitations, preparation of presentations; preparation of expense reports; completion of scheduling and monitoring; and travel plans

Government And Stakeholder Relations

  • Liaise with provincial and federal political authorities etc. on behalf of the CEO
  • Manage staff in the following areas of Government Relations, International and Parliamentary Relations, and Special Advisor to the CEO

Governance Support

  • Work with the CEO to manage processes and relay such information to the Executive Assistant
  • Maintain a detailed knowledge of the governance processes and protocols of the Association, including in-depth knowledge of bylaws, Societies Act, and other statutory requirements for non-profit organizations
  • Oversee the maintenance of all required governance documentation, including agendas, preparing meeting materials and packages, meeting calendars, minutes, action items, and motions
  • Ensure the proper organization of meetings and teleconferences, including coordinating meeting locations, guest room accommodations, meals, and travel

Education and Experience Requirements

A post-secondary degree in public administration or relevant discipline complemented by 8 to 10 years of experience in a related senior executive administrative role working day-to-day with a CEO or President. An equivalent combination of education and experience will be considered. Bilingual in English and French is an asset. The ideal candidate knows how to keep things in order, can add a strategic vision to everyday activities, and is highly efficient and a natural leader.

  • Experience with NGOs, organizations, interest groups and government or government agencies, or business/corporate entities
  • Ability to effectively manage staff
  • Ability to communicate effectively and collaboratively with internal and external stakeholders
  • Ability to think critically and act logically to evaluate situations, solve problems and make decisions
  • Ability to give and take direction and work independently
  • Excellent interpersonal skills
  • Ability to apply sound judgment and make decisions on short notice
  • Ability to prioritize, multi-task, and organize work effectively and under pressure
  • Excellent knowledge of technical documentation best practices
  • Knowledge and understanding of contemporary concerns and issues to conduct Indigenous business in Canada
  • Understanding and knowledge of Indigenous issues, cultures, histories, traditions, and the norms and standards relevant to the promotion and protection of Indigenous women’s rights and the key issues impacting Indigenous women and girls in Canada and internationally
  • Some understanding of social policy (including violence prevention and impacts, health, housing, etc.)

The individual must maintain strict confidentiality in performing the duties of the Chief of Staff.

MNP Executive Search and Professional Recruitment is pleased to managed this search for our client, Native Women’s Association of Canada.

To apply for this job please visit www.mnp.ca.