Office Administrative Assistant

Website McNeill Nakamoto Recruitment Group

Our client is a respected organization within the sustainable agriculture industry currently seeking a standout Office Administrative Assistant to join their cohesive team. The ideal candidate exemplifies top-tier professionalism, has a high degree of initiative and motivation to fulfill the varied tasks in a multi-faceted role. If you are highly organized, proactive and a dedicated team player who values collaboration and an inclusive work environment, this could be the role for you!

Location:  Vancouver, BC
Expected Salary Range: $45,000 – 50,000 per year


Greet office guests and clients upon arrival at reception
Fulfill day to day administrative duties including mail, faxes, and printing/scanning
Manage daily correspondence via phone, email and in-person communication with internal and external parties
Coordinate travel bookings and arrangements for internal staff and Board members
Handle manage completion of expense reports for processing reimbursements
Maintain an efficient manual and digital filling and document management system
Attend meetings, prepare and distribute agendas and minutes to respective parties
Liaise with vendors to ensure office inventory stock levels are maintained
Arrange logistics for meetings and events – including space bookings, catering and related details
Ensure main office areas and meeting rooms are clean and organized
Additional related tasks and projects, as required


Diploma in Business Administration or related field of study
Minimum 2 years’ experience in an office administration, receptionist, or client services role
Proficient with MS Office Suite and comfortable with technology
Excellent verbal and interpersonal skills with the ability to build and maintain professional relationships
Strong attention to detail and accuracy
Exemplary organizational and time management abilities
Highly adaptable and able to expertly manage changing task priorities in a day
Possess a proactive, positive, and collaborative approach
Maintain the highest level of discretion with handling confidential details
Able to travel within B.C. and Canada, on occasion

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