Administrative Assistant

Website McNeill Nakamoto Recruitment Group

Our client is a respected organization within the sustainable agriculture industry currently seeking a standout Administrative Assistant to join their cohesive team. The ideal candidate exemplifies top-tier professionalism, has a high degree of initiative and motivation to fulfill the varied tasks in a multi-faceted role. If you are highly organized, proactive and a dedicated team player who values collaboration and an inclusive work environment, this could be the role for you!

Location:  Vancouver, BC
Expected Salary Range: $55,000 – 62,000 per year

Responsibilities:

Handle and manage general administrative needs to support the Board and Executive team – including calendar management, scheduling meetings and appointments, screening incoming calls and emails

Coordinate travel bookings and arrangements for internal staff and Board members

Prepare expense reports and assist with reimbursement submissions

Maintain an efficient filing and document management system

Manage and compile files as needed for internal and external meetings and records

Attend meetings, prepare and distribute agendas and minutes to respective parties

Prepare reports, documents, and presentations, including handling of confidential correspondence

Organize planning logistics for events, meetings and workshops – inclusive of space bookings, catering, and related details

Liaise with vendors to ensure office inventory stock levels are maintained

Ensure main office areas and meeting rooms are clean and organized

Additional related tasks and projects, as required

 

Requirements:

Diploma in Business Administration or related field of study

Minimum 3 years’ experience in a corporate office administrative role

Proficient with MS Office Suite and comfortable with technology

Excellent verbal and interpersonal skills with the ability to build and maintain professional relationships

Strong attention to detail and accuracy

Exemplary organizational and time management abilities

Highly adaptable and able to expertly manage changing task priorities in a day

Possess a proactive, positive, and collaborative approach

Maintain the highest level of discretion with handling confidential details

Able to travel within B.C. and Canada, on occasion

To apply for this job email your details to patricia@mcnak.com.