Administrative Assistant

  • Full Time
  • Massett

Chief Matthews School

ABOUT THE OPPORTUNITY

This position reports to the Principal and Vice Principal oversees the smooth running and efficient operations of the school office and performs a variety of administrative duties in collaboration with the team.  A central point within the school, the Administrative Assistant takes a well-organized and process-driven approach to their work while maintaining a strict level of confidentiality. This pivotal role interacts with the school community and is instrumental in ensuring a positive and professional environment.

SELECT DUTIES & RESPONSIBILITIES

·        Provides confidential administrative support including correspondence, keeping record, preparing reports, coordinating and attending meetings/events/fundraising/school professional development activities, scheduling travel, organizing and maintaining ministry forms and files

·        Supervises and leads the Receptionist ensuring that work is effectively delegated and completed and, as needed, provides coverage for the Receptionist when away from the office

·        Engages with the school community to de-escalate and respond effectively to highly sensitive situations, following safety protocols and appropriate reporting procedures, as necessary

·        Completes work plans, interim reports and final reports for funding grants from FNESC, TRICORP, and other outside funding agencies under the advisement of Administration

·        Monitors school and department accounts with the oversight of Administration and collaboration with Old Massett Village Council Accounts Receivable

·        Answers inquiries and relays messages from parents, students, public and other staff

·        Communicates with school staff on scheduling and correspondence from Administration

·        Ensures the maintenance of  and school office equipment and appropriate levels of supplies

·        Performs minor first aid and advises parents of injury or illness

·        Other duties as required to help support our vision, fulfill our mission and abide by our values

YOU WILL BRING

·        Grade 12 level education or equivalent

·        Certificate in Office Administration or related field an asset

·        4 years experience in a similar role with experience with bookkeeping and office procedures, leadership experience an asset

·        Training in Level 1 First Aid or better, or the willingness to obtain certification

OUR DESIRED KNOWLEDGE, SKILLS & ABILITIES FOR THE ROLE INCLUDE

·        Good interpersonal skills and the ability to be an integral part of a team

·        Ability to maintain a high level of ethical behaviour and confidentiality when dealing with students, peers and community

·        Coaching leadership approach to ensure that colleagues are supported to complete their work and grow within their role

·        Excellent verbal and written communication skills

·        Haida language, an asset

·        Strong organization skills, with the ability to prioritize and multitask in a demanding environment while taking a process-oriented approach

·        Good problem solving and decision making

·        Ability to operate typical office equipment (ex telephones, copiers, etc.)

·        Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook), experience using Smartboard technology and Connected North Virtual learning platform preferred

·        Ability to type 60WPM

·        Sense of ownership and initiative

·        Strong attention to detail, ability to develop routine reports and correspondence and support all departments with general administrative tasks

·        Ability to follow instructions from others and also to work independently

·        Must successfully pass a criminal record check

 

WORKING CONDITIONS/PHYSICAL DEMANDS

·        Fast-paced office environment with regular interruptions

·        Work environment is typically high-energy, loud and busy

·        Regularly required to stand, walk and sit

·        Frequently lift and move office supplies and equipment

 

 

HOW TO APPLY: Are you interested in bringing your skills and experience to support a dynamic learning environment?  Please submit your resume with cover letter and 3 professional references to Emily Lord at emily@hrwest.ca by Friday, January 5, 2024.

To apply for this job email your details to chantel@hrwest.ca.